kbee.spaces

Overview

kbee.spaces is a comprehensive software and services solution for the corporate Intranet.

It helps simplify the internal communication vertical and horizontally, facilitate the access to the necessary documents for daily work, enhance the work of the distributed user groups, and automatize internal processes replacing paper forms for faster and more efficient digital processes.

It is a tested application, with thousands of users who create and manage hundreds of dynamic internal portals. It offers functionality to be immediately online and grows as your company requires it.

The Intranet is a complex application that impacts on the whole organization. Our solution includes specific methodology, component libraries per industry and a complete interdisciplinary team with experience in large scale Intranet projects.

The Intranet as a network of portals

The Intranet is made of a network of dynamic portals with tools and contents such as news, activities, contact information of each employee, documents, forms, manuals and marketing material of the products, management reports, etc.

kbee.spaces includes a standard library of dozens of predefined structured content types (templates), organized in four groups: Documents, Activities, Communications, People and Organizations. This standard library can be easily extended.

All of the company´s members are content collaborators, kbee.spaces provides easy to use tools to create, edit, search, classify and share the content. Each person within the organization has its own personalized workspace in the Intranet.

The publishing console allows to diagram and manage the publishing in a dynamic way without needing to program in private or public sites.

This way, the Intranet normally grows to hundreds of internal portals as the areas and groups need.

The search and information access is another key component of the solution. It offers global and specialized search components of high quality so that each user easily finds what they need regardless of how big and complex the Intranet is.

Content Management and Publishing

Media Manager

Publishing console

Content production and classification

The console is the tool that the collaborators use to create and edit contents.

Each type of content has a specialized form.

The standard library has predefined content types with its forms and an amount of web presentation templates. They can be extended and other specific types can be added, including external contents referenced and indexed by the Intranet search platform.

Publisher. Dynamic creation of site and publishing without programming

The Publisher is the tool to create the sites, and manage the dynamic publishing of the content without programming.

It allows to diagram the structure and navigation of the site, define menus, pages, sections, segments, and publish the contents in a direct way or by rules, such as publishing date, relevance, etc.

The Intranet has many types of sites.

Each site can be of public or private access, can integrate contents loaded on the system with external contents and applications and offer specialized search and navigation components.

Personalization

The personalized services are present at all levels

User -> system. Access to sites and contents selected by the user System -> user. Contents addressed to groups or individual users

Search

Platform to organize, find, explore and discovery useful information

Searching in kbee.spaces is an interactive process between the user and the system.

The user can search and then narrow the results in any order wanted according to different categories of the classification system, or even browse one or many categories of the resulting subgroup after a text search.

Optimized relevance algorithm

The optimized relevance algorithm adjusts to your information model, adequately considering what it finds inside the documents with the classifying information, plus the semantic recovery over the Theme Areas.

For example, if you are searching Case Presentation A content whose author has the name Case and falls under the Presentation category has more relevance than another in which the word case appears inside a PDF, though several times.

Text search

The keyword search engine allows the search of free text inside documents. It comes with:

• Optimized relevance algorithm (it considers the context information, contents of documents, classification, etc).
• Retrieval by phonetic and syntactic similarity
• Logical expressions: AND , OR , NOT (-), *, RELATIONS BY ASSOCIATION,-CONSECUTIVE PROXIMITY OF TWO OR MORE TERMS, etcetera.
• Full-text search within dozens of file types (PDF, MS Word, Excel, ppt, HTML, etc.).
• Scalability for large scale content spaces
• Multi-language
• Dictionary for "did you mean ?"
• It works with stemming (word root index for greater retrieval efficiency).
• It is multi-language.

Search components specialized by type of resource

The search forms and relevance can be specialized to each type of resource.

Semantic Search

The search engine can show results with the correct meaning although they may not have the entered term in them, and can guide the navigation of the user by thematic suggestions.

You can also take advantage of the tags and use the community's qualifications to adjust the relevance of the results.

Community 2.0

Optional tools focused on the user and its interaction within the internal community, among them,

• ClippingsIt allows the user, while exploring the space of information, to mark contents that appear to be of their interest as favorites.

• Ratings. Each content can be rated by any user. It allows the system to present the contents in a particular manner (the better rated) and the authors of those contents can see its repercussion within the community.

• Tags.The user can categorize or tag contents. By tagging contents by different users, dynamic categories are formed, which reflect the true interest of the organization users community.

• Comments. It allows to make comments about each published content in the Intranet. Moderation per other users complaint or per previous approval from a moderator.