kbee.doc

Overview

kbee.docs is a on-demand service for content management for organizations. It offers tools ready to be used to define security, manage upload and classification, search and browse in an efficient way the documents database.

It allows collaboration and interaction of the users' community to take advantage of the collective intelligence of your organization.

It is designed to be simple, useful and cost effective. It is very easy to use, there is no need for hiring consultants to implement it; the user sets it up according to their company's needs and within minutes it is ready to be used

kbee.docs is scalable to effectively manage a large amount of documents.

• It can effectively organize files and archives with multiple documents.
• It can store any type of documents and multimedia content.
• It can establish relationships between documents.
• It can apply precise security policies in a simple and effective way.
• It can send through email, print, burn a DVD with a bunch of documents.

Some applications of kbee.docs

• Secure digital archive of records and documents
• Multimedia Knowledge Base fot Marketing and Sales
• Digital Library of Technical Documentation
• Accounts payable workflow

Competitive advantages

Secure

• Easily manages what each user can upload, publish and view.
• Audit trails of the changes to the documents.
• All communications are encrypted.
• You do not need to worry about maintaining server security or about making backups, our engineering team does it for you everyday.

Simple and scalable

• It is very easy to use.
• The implementation is immediate, within minutes it is ready to be used.
• It is an innovative technology of great simplicity that at the same time offers the power to support the complexity and scale of document-intensive organizations.
• It has an innovative search engine highly efficient for its domain.

Cost-effective

• You do not need to invest in hardware or base software.
• You do not need to spend the valuable time of your technology staff to install or configure anything.
• You do not have to invest your people's time or hire consultants to implement it.

Community "2.0", collaboration and interaction

• The users can rate the contents, recommend, comment, etc.

Content Management

Uploading of digital documents and Digitalization

Uploading documents is as simple as Dragging & Dropping from your PC. It can also digitalize documents directly from the scanner and create a pdf with all the scanned pages.

Classification

kbee.docs has differential technology that makes it possible to organize the document and multimedia base of your company no matter how big or complex it is (contracts, manuals and procedures, registers, marketing material, product videos, etc.) and it classifies them through an information model specific to your organization.

Publishing and archiving

Authorized users can publish documents and archive the ones that are no longer in use.

Classification

kbee.docs has differential technology that makes it possible to organize the document and multimedia database of your company no matter how big or complex it is (contracts, manuals and procedures, registers, marketing material, product videos, etc.) and it classifies them through an information model specific to your organization.

The information object

The unit of information is the i-DOC object. An i-DOC is made of one or more files, plus an amount of associated information, such as date, author, description, references to other related documents, and information for specific classification related to each install, as for example the project to which it belongs, client, organizational area, publisher in charge, theme, event, etc. Thanks to this information model it is possible to apply precise security policies and do very efficient browsing and searching.

Publishing

Authorized users can publish contents (recommended, outstanding, etc). If chosen, a public portal can exist with part of the content database.

Personal space

Each registered user has a personal space for their lists (favourites, etc) Comments, voting, etc.

Optional module: Collaboration and Community 2.0

It includes collaboration and Community 2.0 tools such as Comments with or without moderation, Voting, Recomendations, Tags,

Search

Information Access, Navigation and Discovery

Full text search

The full-text search engine allows the search of free text inside documents.

• It comes with: Optimized relevance algorithm (it considers the context information, contents of documents, classification, etc).
• Retrieval by phonetic and syntactic similarity
• Logical expressions: AND , OR , NOT (-), *, RELATIONS BY ASSOCIATION,-CONSECUTIVE PROXIMITY OF TWO OR MORE TERMS, etcetera.
• Full-text search within dozens of file types (PDF, MS Word, Excel, ppt, HTML, etc.).
• Scalability for large scale content spaces
• Multi-language dictionary for "did you mean: ..."
• It works with stemming (word root index for greater retrieval efficiency).
• It is multi-language.

Interactive search

Searching in kbee.docs is an interactive process between the user and the system.

The user can search and then narrow the results in any order wanted according to different categories of the classification system, or even browse one or many categories and then performing a full-text search on the subset.

Optimized relevance algorithm

The optimized relevance algorithm adjusts to your information model, adequately considering what it finds inside the documents with the classifying information, plus the semantic recovery over the Theme Areas.

For example, if you are searching "Case Presentation" A content which author has the name "Case" and falls under the "Presentation" category has more relevance than another in which the word "case" appears inside a PDF, though several times.

Security

Security Model

It has a versatile security system to implement security policies according to your organization, such as defining which users can upload, consult, publish or archive each type of document or the documents associated to a customer, project, etc.

Encrypting

All communications are encrypted

It is simple

Defining security is very simple, the administrator user does it within minutes

Audit Trails

The system registers any changes over each i-DOC with auditing purposes, including who and when edited it, added files, published or stored, etc.